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Request for Committee Action

A briefing memo explaining the purpose, background, and impact of the requested action.
Contract amendment with Konnech, Inc. for support and maintenance of the City’s Elections Management System (RCA-2020-00780)

ORIGINATING DEPARTMENT
Information Technology
To Committee(s)
# Committee Name Meeting Date
1 Policy & Government Oversight Committee Aug 6, 2020
Lead Staff:
Lee Peterson
Presented By:
Fadi Fadhil
Action Item(s)
# File Type Subcategory Item Description
1 Action Contract/Agreement

Authorizing an increase to Contract No. C-40044 with Konnech, Inc. (Konnech), in the amount of $50,000 for a total amount not to exceed $435,000, and an extension through Sept 23, 2022, for the support and maintenance of the City’s Elections Management System.

Ward / Neighborhood / Address
# Ward Neighborhood Address
1. Not Applicable
Background Analysis

The City has a Contract for Professional Services, C-40044, with Konnech for the Elections Management System.  The Contract has a value of $385,000 and expires on September 23, 2020.  Konnech provides a commercial-off-the-shelf Elections Management System, along with ancillary software and services for the Elections and Voter Services Departments.   

The City is facing immediate upcoming elections in 2020 and 2021 and the Konnech PollChief Election Logistic Management software is an essential component to managing these elections and ensuring a successful process.  The Konnech software is critical to support the following: Election Judge Tracking, Polling Place Assignments, Training, Payroll Processing, Worker Evaluations, Equipment Inventory and Delivery, Polling Place Management, Partner Organization Management, Election Day Call Management, and various reporting capabilities. 

IT and the Clerk’s Office therefore request to extend this Contract for an additional two (2) years through September 23, 2022 and increase the Contract by the amount of $50,000 for a new not-to-exceed total of $435,000.

Enterprise Review
  • Approved by the Permanent Review Committee
  • Meets the City’s Equity and Inclusion goals for contracts over $100,000.
  • Meets Small and Underutilized Business Program goals.