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Request for Committee Action

Contract amendment with Clear Night Group, LLC for communication/public relations services for the Nicollet Mall Reconstruction Project (RCA-2017-01050)

ORIGINATING DEPARTMENT
Public Works Department
To Committee(s)
# Committee Name Meeting Date
1 Transportation & Public Works Committee Oct 10, 2017
2 Ways & Means Committee Oct 16, 2017
Lead Staff:
Don Elwood, Director, Transportation Engineering & Design
Presented By:
Don Elwood, Director, Transportation Engineering & Design
Action Item(s)
# File Type Subcategory Item Description
1 Action Contract/Agreement

Authorizing an amendment to Contract No. C-41726 with Clear Night Group, LLC in the amount of $45,000, for a revised contract total of $95,000, and extending the current contract through Apr 15, 2018, for additional communication/public relations work for the Nicollet Mall Reconstruction Project.

Ward / Neighborhood / Address
# Ward Neighborhood Address
1. Ward 3
2. Ward 7
Background Analysis

On December 15, 2016, the City entered into the communication/PR contract for the Nicollet Mall reconstruction project with Clear Night Group, LLC. through December 15, 2017, for the amount of $50,000.

As the project progressed, the amount of media coverage also increased.  The additional work related to the media coverage, which was not part of the initial contract, resulted in the need to increase the time frame and the total contract amount.  The current contract expiration date of December 15, 2017, shall be extended by 4 months to April 15, 2018. The time extension is needed to cover media surrounding art installation in 2018. The current contract amount is $50,000 shall be increased by $45,000 to a revised contract total amount of $95,000.  The overall project contingency provided as part of the project budget is currently sufficient to accommodate the additional expense.

FISCAL IMPACT STATEMENT
  • No fiscal impact anticipated
  • Approved by the Permanent Review Committee