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Request for Committee Action

A briefing memo explaining the purpose, background, and impact of the requested action.
Contract amendment with Konnech, Inc. for the support and maintenance of the City’s Elections Management System (RCA-2022-00826)

ORIGINATING DEPARTMENT
Finance & Property Services and Information Technology
To Committee(s)
# Committee Name Meeting Date
1 Policy & Government Oversight Committee Sep 6, 2022
Lead Staff:
Pam Fernandez
Presented By:
Paul Cameron
Action Item(s)
# File Type Subcategory Item Description
1 Action Contract/Agreement

Authorizing an increase to Contract No. C-40044 with Konnech, Inc., in the amount of $151,750 for a new not to exceed total of $586,750, and an extension through Dec 31, 2027, for the support and maintenance of the City’s Elections Management System.

Ward / Neighborhood / Address
# Ward Neighborhood Address
1. Not Applicable
Background Analysis

***Pending full implementation of the recently passed government structure charter amendment, and any resulting changes to the City’s process for authorizing the following staff activities, this RCA is being submitted to Council under the City’s prior authorization process.***

The City has a Contract for Professional Services, C-40044, with Konnech, Inc. (“Konnech”) for the Elections Management System.  The Contract has a value of $435,000 and expires on September 23, 2022.  Konnech provides a commercial-off-the-shelf Elections Management System, along with ancillary software and services for the Elections and Voter Services Departments.   

The City is facing immediate upcoming elections and the Konnech PollChief Election Logistic Management software is an essential component to managing these elections and ensuring a successful process.  Konnech’s software is critical in supporting the following: Election Judge Tracking, Polling Place Assignments, Training, Payroll Processing, Worker Evaluations, Equipment Inventory and Delivery, Polling Place Management, Partner Organization Management, Election Day Call Management, and various reporting capabilities. 

The City also seeks to transition to Konnech’s cloud version of PollChief of which Konnech has agreed to implement free of charge.  Konnech’s Election Management System cloud offering has many features that the City desires. Furthermore, there is also an opportunity to integrate the Elections Management System with the City’s PeopleSoft environment. 

IT and the Clerk’s Office therefore request to extend this Contract through December 31, 2027 and increase the Contract by the amount of $151,750 for a new not-to-exceed total of $586,750.

Enterprise Review
  • Approved by the Permanent Review Committee