Skip to Main Content

Agenda

Ways & Means Committee Agenda

Standing Committee of the City Council
and
Minneapolis Community Development Agency Operating Committee
Minneapolis, Minnesota
Regular Meeting
December 4, 2018 - 1:30 pm
Room 317, City Hall
Members: Council Members Abdi Warsame (Chair), Steve Fletcher (Vice-Chair), Phillipe Cunningham, Andrea Jenkins, Andrew Johnson, and Linea Palmisano (Quorum: 4)
Committee Coordinator: Kelly Geistler, (612) 673-2216

Public Hearing

  1. 2 Competitive bidding thresholds ordinances This link open a new window(2018-01254)
    1. Passage of Ordinance amending Title 2 of the Minneapolis Code of Ordinances relating to Administration, increasing the amount of pre-approved form contracts for professional, technical and service contracts, bidded contracts, and Target Market contracts from $100,000 to $175,000, consistent with competitive bidding thresholds in state law:

      1. Chapter 17 Finance Department.
      2. Chapter 18 Purchasing.
      3. Chapter 18A Target Market Program.
    2. Passage of Ordinance amending Title 16, Chapter 423 of the Minneapolis Code of Ordinances relating to Planning and Development: Small and Underutilized Business Enterprise Program, increasing the threshold amount from $100,000 to $175,000, consistent with competitive bidding thresholds in state law.

    3. Passage of Resolution approving revision of the review requirements of the Permanent Review Committee prior to consideration by the City Council.

    4. Passage of Resolution adopting the use of a form contract for professional, technical, and service contracts that are anticipated to be less than or equal to $175,000.

    5. Authorizing city procurement procedures to be updated to reflect the changes in law.

Consent

  1. 3 Contracts for legal services panel This link open a new window(2018-01475)
    1. Adopting the City Attorney's recommendation for placing law firms on the City's Legal Services Panel, and authorizing agreements with the selected firms for the period Jan 1, 2019, - Dec 31, 2021, with the cost for each agreement not to exceed $300,000 for the three-year period.

    2. Authorizing the City Attorney's Office to retain the flexibility to enter into such additional agreements to obtain particular expertise, or as otherwise needed to best address the City's legal services needs, with the cost not-to-exceed $300,000 within the three-year period.  

    3. Approving the waiver of the City's procurement process when establishing a conflicts panel for the defense of police officers in civil actions due to the collective bargaining agreement providing the legal basis for the payment of fees in conflicts cases, with the result that normal City procurement policies are not applicable.

  2. 4 Legal Settlement: DeAngelo Parker, et al. v. Matthew Clark, et al. This link open a new window(2018-01463)
    1. Approving settlement of the matter of DeAngelo Parker, et al. v. Matthew Clark, et al.  18-CV-1809 ECT/DTS by the payment in the amount of $67,500, in total, to be distributed among the Plaintiffs as they determine, in exchange for the dismissal of all named individual Defendants, and execution of a total and complete release of all claims against the City of Minneapolis, the named individual Defendants, and all other employees and agents of Minneapolis for all claims associated with the events of Feb 21, 2015, as described in the Complaint, and authorizing the City Attorney's Office to execute all documents necessary to effectuate settlement.

  3. 5 Legal Settlement: Grant Woessner v. Eileen McNeary et al This link open a new window(2018-01461)
    1. Authorizing the settlement of the matter of Grant Bryce Woessner v. Eileen McNeary, et al, (U.S. Dist. Ct. No. 17-cv-3499), by payment in the amount of $50,000 to Mr. Woessner and his attorneys, and authorizing the City Attorney’s Office to execute any documents necessary to effectuate settlement.

  4. 6 Contract Amendment for Technology Management Corporation for additional Information Technology and Audio Visual consulting services for the new Public Service Building This link open a new window(2018-01462)
    1. Authorizing an increase to Contract No. C-43358 with Technology Management Corporation in the amount of $40,975, for a new amount not-to-exceed $369,687, for additional information technology and audio visual consulting services for the Public Service Building project.

    2. Passage of a Resolution appropriating an additional $40,975 to the Capital Project Fund and declaring the City Council’s official intent to reimburse these expenditures with proceeds from tax-exempt bonds.

  5. 7 Grant from the Downtown Improvement District and amending contracts with Hennepin County Department of Community Corrections for probation officer services. This link open a new window(2018-01464)
    1. Accepting a grant for $200,000 from the Minneapolis Downtown Improvement District (DID) to continue the downtown chronic offender prosecution program (Downtown 100) and Focus 18-24 initiative.

    2. Authorizing a grant agreement for calendar-year 2019 with the Minneapolis DID to continue the downtown chronic offender prosecution program (Downtown 100) and Focus 18-24 initiative.

    3. Approving an extension to Contract No. C-39859 with Hennepin County Community Corrections (“HCCC") through Dec 31, 2019, and increasing the contract in the amount of $50,000, for a probation officer to provide active probation supervision services for City-wide 200 chronic offenders.

    4. Approving an extension to Contract No. C-39861 with Hennepin County Community Corrections (“HCCC") through Dec. 31, 2019, and increasing the contract in the amount of $50,000, for a probation officer to provide active probation supervision services for the Focus 18-24 initiative.

    5. Approving an extension to Contract No. C-39860 with Hennepin County Community Corrections (“HCCC") through Dec. 31, 2019, and increasing the contract in the amount of $64,800, for a probation officer to provide active probation supervision services for the Downtown 100 chronic offenders.

  6. 8 Bid for 2nd Precinct Air Handler Unit Replacement Project This link open a new window(2018-01468)
    1. Accepting the low bid of Pioneer Power, Inc., submitted on Official Publication No. 8630, in the amount of $248,200, to provide all materials, labor, equipment, and incidentals for the construction of the 2nd Precinct Air Handler Unit Replacement Project, and authorizing a contract for the project, all in accordance with City specifications.

  7. 9 Amendment to Minneflex plan document This link open a new window(2018-01470)
    1. Amending and restating the Minneflex plan document to conform with current regulatory requirements.

  8. 10 Contract amendment with Delta Dental of Minnesota for administrative services for the City of Minneapolis dental benefit. This link open a new window(2018-01460)
    1. Authorizing an extension to Contract No. C-37732 with Delta Dental of Minnesota to continue current administrative fee in the amount of $3.20 per employee, per month, through Dec 31, 2023, paid to Delta Dental of Minnesota for the City's self-funded dental plan.
  9. 11 Contract amendment with Northern Lights.MN for consulting services related to the Creative City Challenge This link open a new window(2018-01476)
    1. Authorizing an increase in Contract No. C-37980 with Northern Lights.MN in the amount of $128,000, for a new not-to-exceed total of $678,000, and extending the contract through Jan 31, 2020, for consulting services related to the Creative City Challenge.

  10. 12 Grant from Minnesota Department of Health for innovative State and local public health strategies This link open a new window(2018-01472)
    1. Accepting a grant from the Minnesota Department of Health in the amount of $186,146, for innovative State and local public health strategies to prevent and manage diabetes, heart disease, and stroke, covering the period of Sep 30, 2018 - Sep 29, 2019, with the expectation of additional funds to continue these initiatives through Sept 29, 2023.

    2. Passage of Resolution appropriating funds to the Health Department.

  11. 13 Land sale: 14 Royalston Ave N to the Metropolitan Council This link open a new window(2018-01469)
    1. Setting a public hearing for Jan 15, 2019, to consider the proposed sale of 14 Royalston Ave N to the Metropolitan Council.

  12. 14 2018 Emergency Management Performance Grant This link open a new window(2018-01451)
    1. Accepting the 2018 Emergency Management Performance Grant award in the amount of $30,000 for the purpose of providing federal funds to states to assist state, local, territorial and tribal governments in preparing for all hazards incidents.

    2. Passage of Resolution appropriating funds to the Emergency Management Department.

  13. 15 2018 Urban Area Security Initiative Grant from the Department of Homeland Security This link open a new window(2018-01452)
    1. Accepting the 2018 Urban Area Security Initiative Grant from the Department of Homeland Security in the amount of $900,000 for the purpose of addressing the unique risk-driven and capabilities-based planning, organization, equipment, training. and exercise needs of high-threat, high density urban areas.

    2. Passage of Resolution appropriating funds to the Emergency Management Department. 
  14. 16 Agreement with the State of Minnesota, Office of State Court Administration for Court Data Services This link open a new window(2018-01453)
    1. Authorizing the Minneapolis Police Department to enter into an agreement with the State of Minnesota, Office of State Court Administration, for authorized access to Court Data Services and Court Records through Minnesota Government Access (MGA), a web-based tool that is replacing Odyssey Assistant as the new Court Records system. 

    2. Passage of Resolution authorizing the Minneapolis Chief of Police to bind the City of Minneapolis to the Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies

  15. 17 Contract with Downtown Improvement District (DID) policing during Holidazzzle This link open a new window(2018-01454)
    1. Authorizing an extention to Contract No. C-43706 with the Downtown Improvement District (DID) through Dec 31, 2018, for Minneapolis Police Department (MPD) policing in downtown Minneapolis during Holidazzle events. 

  16. 18 Contract with Horseman, Inc. for mounted patrol boarding services This link open a new window(2018-01455)
    1. Authorizing a contract with Horsemen, Inc. in a total amount of $534,560 over five (5) years for boarding services for Minneapolis Police Department (MPD) mounted patrol horses.

  17. 19 Donation of travel and lodging expenses for the 2018 National Immigrant Integration Conference This link open a new window(2018-01435)
    1. Passage of Resolution accepting a donation of travel and lodging-related expenses from the National Partnership for New Americans for Michelle Rivero, Director of the Office of Immigrant and Refugee Affairs, to attend the 2018 National Immigrant Integration Conference from Dec 9-11, 2018. 

  18. 20 8th St S (Hennepin Ave to Chicago Ave) Street Reconstruction Project: Project approval, assessment, and areaway abandonment This link open a new window(2018-01434)
    1. Passage of Resolution ordering the work to proceed and adopting special assessments in the amount of $1,437,043.05 for the 8th St S Street Reconstruction Project No. 2287 (CPV054).

    2. Passage of Resolution requesting the Board of Estimate and Taxation authorize the City's issuance and sale of assessment bonds in the amount of $1,437,045 for the project.

    3. Passage of Resolution ordering the abandonment and removal of areaways located in the public right-of-way in conflict with the project.

  19. 21 Contract amendment with Metropolitan Council Environmental Services for the Phase 9 Interceptor Improvement Project This link open a new window(2018-01423)
    1. Authorizing an amendment to Contract No. 42203 with Metropolitan Council Environmental Services adding revised terms for site restoration and maintenance associated with the Phase 9 Interceptor Improvement Project.

  20. 22 Contract amendment with Shafer Contracting Company, Inc. for 54th St W Reconstruction Project This link open a new window(2018-01422)
    1. Authorizing an increase to Contract No. C-41140 with Shafer Contracting Company, Inc., in the amount of $9,011.10, for a total amount not to exceed $4,484,982.30, to make final payments and close the contract for the 54th St W Reconstruction Project No. 6753 (CPV084).

  21. 23 Contract amendment with Park Construction Company for 18th Ave NE Reconstruction Project This link open a new window(2018-01421)
    1. Authorizing an increase to Contract No. C-42527 with Park Construction Company, in the amount of $375,465, for a total amount not to exceed $3,064,216.82,  to complete additional work related to signal modifications and adjustments to quantities for the 18th Ave NE Reconstruction Project No. 6750 (CPV080).

  22. 24 Contract amendment with Engineering and Construction Innovations, Inc. for the 14th Ave S Sanitary Sewer Replacement Project This link open a new window(2018-01420)
    1. Authorizing an increase to Contract C-43895 with Engineering and Construction Innovations, Inc. (ECI), in the amount of $28,925.31, for a total amount not to exceed $338,375.31, for additional services for the 14th Ave S Sanitary Sewer Replacement Project.

  23. 25 Contract amendment with Bolton & Menk Inc., for additional professional services for the 4th St Reconstruction Project This link open a new window(2018-01419)
    1. Authorizing an increase to Contract No. C-41881 with Bolton & Menk Inc., in the amount of $213,419, for a total not to exceed $3,029,723, for additional professional services for the 4th St Reconstruction Project No. 2285 (CPV095).

  24. 26 Contract with the City of Bloomington for reimbursement of water work by the City of Minneapolis This link open a new window(2018-01418)
    1. Authorizing a contract with the City of Bloomington in the amount of $296,024 for reimbursement of water work by the City of Minneapolis. 

  25. 27 Application for the 2018 Minnesota Safe Routes to School State Infrastructure Program This link open a new window(2018-01417)
    1. Authorizing the submission of an application to the Minnesota Department of Transportation for state transportation funds through Minnesota Safe Routes to School State Infrastructure Program.

    2. Authorizing the commitment of local funds to provide the required local match for the state funding.

  26. 28 Bid for rental of motor grade for snow removal This link open a new window(2018-01416)
    1. Accepting the sole bid of Ziegler, Inc. submitted on Official Publication No. 8643, for an estimated annual expenditure of $350,000, to provide rental snow plowing equipment for the 2018 – 2019 snow season for Public Works Fleet Services Division, and authorizing a contract with Ziegler, Inc. with options to extend the contract for two additional years, all in accordance with City specifications and Ziegler, Inc. rental agreement.

  27. 29 Rental Vehicle Insurance Policy This link open a new window(2018-01443)
    1. Adopting a Rental Insurance Policy allowing the City to decline rental agency-provided or required insurance since the City is already self-insured.

  28. 30 Site agreement with AmeriCorps to host Minnesota Opioid Response Corps member This link open a new window(2018-01014)
    1. Amending Council Action 2018A-0683 to authorize a site agreement with AmeriCorps to host, for one year, a total of two Minnesota Opioid Response Corps members to work on designing and framing the work of the Minneapolis Health Department in collaboration with the Mayor’s Task Force on the opioid epidemic.

Receive & File

  1. 31 Staff Purchasing and Joint Powers Letter Reports for September 2018 This link open a new window(2018-01473)
    1. Receiving and filing the list of Staff Purchasing Letters (low bid awards) and Joint Powers Letters (Cooperative Purchasing Ventures (CPV)) issued for the month of September 2018.

  2. 32 Staff Purchasing and Joint Powers Letter Reports for October 2018 This link open a new window(2018-01474)
    1. Receiving and filing the list of Staff Purchasing Letters (low bid awards) and Joint Powers Letters (Cooperative Purchasing Ventures (CPV)) issued for the month of October 2018.

Discussion

  1. 33 North Loop Paving Street Reconstruction Project: Project approval, assessment, and areaway abandonment This link open a new window(2018-01433)
    1. Considering a Resolution ordering the work to proceed and adopting special assessments in the amount of $1,539,927.25 for the North Loop Paving Street Reconstruction Project No. 6766 (CPV135).

    2. Considering a Resolution requesting the Board of Estimate and Taxation authorize the City's issuance and sale of assessment bonds in the amount of $1,539,930 for the project.

    3. Considering of Resolution ordering the abandonment and removal of areaways located in the public right-of-way in conflict with the project.

      *This item was sent forward by TPW without recommendation

  2. 34 2019 Financial Policy Updates This link open a new window(2018-01479)
    1. Receiving and filing a proposal on updates to City Financial Policies for 2019.

  3. 35 Hiawatha Maintenance Facility Campus Expansion This link open a new window(2018-01471)
    1. Approving master plan concept A and authorizing completion of design work for this plan.

    2. Authorizing an increase to Contract No. C-41654 with RSP Archeticts in the amount of $950,000, for a new total of $2,700,000, for additional architectural and engineering design services.

    3. Authorizing a request for proposals (RFP) for construction services to remediate and demolish the former Roof Depot building.

    4. Directing Public Works staff to return to the Transportation & Public Works and the Ways & Means Committees in 2019 refine plans for a public works training facility to be located on the Hiawatha Campus and to be operated in partnership/cooperation with local building trades and City unions, including space requirements and operating scenarios and costs.

Addendum

  1. 36 Contract amendment with Verint for Squiz software application This link open a new window(2018-01480)
    1. Authorizing an amendment to Contract No. C-37587 with Verint for the addition of the Squiz software application to replace 311's current reporting tool, including maintenance, support, and hosting of the software application and data. No additional monies are needed. 

  2. 37 Legal Settlement: Claim of Cory Hermann This link open a new window(2018-01481)
    1. Authorizing the settlement of the worker's compensation matter of Cory Hermann by payment in the amount of $150,000 to Mr. Hermann and his attorneys, and authorizing the City Attorney's Office to execute any documents necessary to effectuate settlement.



A portion of this meeting may be closed to the public pursuant to MN Statutes Section 13D.03 or 13D.05
Actions referred to Council:
Dec 7, 2018
Next Committee meeting:
Jan 15, 2019
Submit written comments to:
For reasonable accommodations or alternative formats please contact the City Clerk's Office at 612-673-2216 or e-mail [email protected]. People who are deaf or hard of hearing can use a relay service to call 311 at 612-673-3000. TTY users call 612-673-2157 or 612-673-2626. Para asistencia 612-673-2700 - Rau kev pab 612-673-2800 - Hadii aad Caawimaad u baahantahay 612-673-3500.