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Agenda

An outline of matters presented during the meeting arranged by a prescribed order.

Ways & Means Committee Agenda

Standing Committee of the City Council
and
Minneapolis Community Development Agency Operating Committee
Minneapolis, Minnesota
Regular Meeting
April 10, 2018 - 1:30 pm
Room 317, City Hall
Members: Council Members Abdi Warsame (Chair), Steve Fletcher (Vice-Chair), Phillipe Cunningham, Andrea Jenkins, Andrew Johnson, and Linea Palmisano (Quorum: 4)
Clerk: Kelly Geistler, (612) 673-2216

Consent

  1. 2 Contract amendment with Ice Builders, Inc. for change orders to the Target Center ice replacement project This link open a new window(2018-00389)
    1. Authorizing an increase to Contract No. C-41643 in the amount of $657,806.17 for a new total of $3,620,847.02 for necessary change orders due to a design flaw in the Target Center ice replacement project.

  2. 3 Request for Proposals (RFP) for Convention Center and Target Center Consulting Pools This link open a new window(2018-00390)
    1. Authorizing the issuance of a Request for Proposals (RFP) for the Convention Center and Target Center Consulting Pools for three (3) year contracts running from Jan. 2019 - Dec. 2021. 

  3. 4 Contract amendment with Egan Company for change orders to the Target Center network installation project This link open a new window(2018-00392)
    1. Authorizing an increase to Contract No. C-41587 in the amount of $134,110, for a new total of $900,950, for necessary changes and additional costs for the Target Center network installation project.  

  4. 5 Lease amendment with Minnesota Department of Transportation (MNDoT) for city use of land under interstate highway 394 bridges This link open a new window(2018-00391)
    1. Authorizing an amendment to Contract No. 21606 extending the lease with MNDoT for City use of land under the interstate highway 394 bridges during 2020-2024, in the amount of $21,000 per year, for equipment and vehicle storage and for sewer maintenance operations.

  5. 6 Gift Acceptance from Clear Channel Outdoor for display time This link open a new window(2018-00399)
    1. Passage of Resolution accepting donation from Clear Channel Outdoor, Inc., for digital billboard space from April 1 - Dec. 31, 2017, to increase awareness of Minneapolis 311, the Talking Is Teaching campaign, sick and safe time ordinance, the Nov. 7 election, the We Are Minneapolis effort, and Snow Emergency parking rules.

  6. 7 Bid for Mailing Services This link open a new window(2018-00393)
    1. Accepting the sole bid of Impact Proven Solutions, submitted on Official Publication No. 8495, and authorizing a two (2) year contract in the amount of $1,000,000 to provide all materials, labor, equipment and incidentals for providing various mailing services, as needed and called for, for the City of Minneapolis - Finance and Property Services Revenue and Collections Department, all in accordance with City specifications.

  7. 8 Contract amendment with Riverview Windows, Inc. for lead remediation work: Correction to previous council action This link open a new window(2018-00394)
    1. Amending Council Action 2018A-0081, passed Feb 23, 2018, to correct a mathematical error to increase the revised contract total with Riverview Windows, Inc. from $2,350,000 to $2,450,000 for lead remediation services for eligible homes.

  8. 9 Appointed position in the Human Resources Department: Director Learning and Development Solutions This link open a new window(2018-00333)
    1. Adopting findings that the proposed position meets the criteria in Section 20.1010 of the Minneapolis Code of Ordinances, City Council to Establish Positions; and approving the appointed position of Director Learning and Development Solutions, evaluated at 568 total points and allocated to Grade 12.

    2. Passage of Ordinance amending Title 2, Chapter 20 of the Minneapolis Code of Ordinances relating to Administration: Personnel, approving the salary schedule for the position, which has a salary range of $104,949 to $124,410, in accordance with the adopted compensation plan for appointed officials effective Mar. 20, 2018.

  9. 10 Request for Proposal (RFP) for a Web Content Management System for the City Website project This link open a new window(2018-00380)
    1. Authorizing issuance of a Request for Proposal to provide and implement a new Website Content Management System (WCMS) to manage the City’s website and content across numerous city departments.

  10. 11 Request for Proposal (RFP) for Community Planning and Economic Development (CPED) Financial Portfolio, Real Estate, and Property Management System This link open a new window(2018-00379)
    1. Authorizing issuance of a Request for Proposal to provide and implement a new system to manage the Office of Community Planning and Economic Development’s (CPED) affordable housing and economic development initiatives.

  11. 12 Contract with Medical Priority Consultants, Inc. dba Priority Dispatch, for the technology and support of the 911 Call Handling Protocol software system This link open a new window(2018-00377)
    1. Authorizing an increase to Contract No. C-41634 with Medical Priority Consultants, Inc. d/b/a Priority Dispatch in the amount of $105,000 for a not-to-exceed amount of $626,695, for enhanced services and training needed for the 911 Call Handling Protocol software system.

  12. 13 Contract with Safran (MorphoTrak) for maintenance and support services of the Latent Station (fingerprint system) for the Minneapolis Police Department (MPD) crime laboratory This link open a new window(2018-00378)
    1. Authorizing a contract with Safran (MorphoTrak) for five (5) years in an amount not-to-exceed $35,000 for maintenance and support services of the Latent Station (fingerprint system) for the Minneapolis Police Department (MPD) crime laboratory, using the supplier’s contract template instead of the City’s standard agreement form.

  13. 14 Contract with N Harris (dba: Systems & Software, Inc.) for licensing, implementation services, and support, and maintenance of the enQuesta software This link open a new window(2018-00381)
    1. Authorizing an extension to Contract No. C98-12701(A) with N Harris (dba: Systems & Software, Inc.) through Dec. 31, 2023, and adding the City’s current terms and conditions to the contract, for licensing, upgrades, implementation services, support, and maintenance of the utility billing system enQuesta.  

  14. 15 Contracts with Minnesota Homeownership Center to provide administration and oversight of homebuyer education and financial wellness services This link open a new window(2018-00356)
    1. Authorizing a contract with Minnesota Homeownership Center in an amount not-to-exceed $175,000, for a period of one year through Dec. 31, 2018, subject to up to two (2) additional one-year extensions by the CPED Director, dependent on availability of funds in future approved City budgets, as follows:  $80,000 for programmatic functions for homebuyer education and detailed homeownership counseling services; and $95,000 for administration and oversight of homebuyer education and detailed homeownership counseling services. 

    2. Authorizing a contract with Minnesota Homeownership Center in an amount not-to-exceed $100,000, for a period of one year through Dec. 31, 2018, subject to up to two (2) additional one-year extensions by the CPED Director dependent on availability of funds in future approved City budgets, as follow: $85,000 for Financial Wellness programmatic functions; and $15,000 for Financial Wellness program administration and oversight.

  15. 16 Contract with Black and Veatch for engineering services for tunneled water main This link open a new window(2018-00288)
    1. Authorizing a contract with Black and Veatch, in an amount not to exceed $975,000 through Dec 2021, for engineering design and construction services for a new water transmission main crossing the Mississippi River at 10th Ave SE.

  16. 17 Bid for gate valve vault repair and replacement This link open a new window(2018-00336)
    1. Accepting the low bid of PCI Roads, LLC, submitted on Official Publication No. 8507, in the amount of $809,000, to provide all materials, labor, equipment, and incidentals for the construction of the gate valve vault repair and replacement for the City of Minneapolis Public Works Department, and authorizing a contract for the project, all in accordance with City specifications.

  17. 18 North and South Sheridan Residential Area Street Resurfacing Project: Postpone levy of assessments This link open a new window(2018-00347)
    1. Amending Resolution 2017R-193 entitled “Ordering the work to proceed and adopting the special assessments for the North and South Sheridan Area Residential Street Resurfacing Project No. 9964E,” passed April 28, 2017, to postpone the levy of special assessments until 2018 to begin collection on 2019 real estate tax statements

  18. 19 Irving Ave N Street Resurfacing: Project approval and assessment This link open a new window(2018-00351)
    1. Passage of Resolution ordering the work to proceed and adopting special assessments in the amount of $133,185.19 for Irving Ave N in the 2018 Street Resurfacing Program, Project No. 2299D (CPV1856).

    2. Passage of Resolution requesting the Board of Estimate and Taxation to authorize the City's issuance and sale of assessment bonds in the amount of $133,185 for the Irving Ave N Street Resurfacing Project.

  19. 20 Lyndale Ave N Street Resurfacing: Project approval and assessment This link open a new window(2018-00352)
    1. Passage of Resolution ordering the work to proceed and adopting special assessments in the amount of $497,903.49 for Lyndale Ave N in the 2018 Street Resurfacing Program, Project No 2299E (CPV1856).

    2. Passage of  Resolution requesting the Board of Estimate and Taxation to authorize the City's issuance and sale of assessment bonds in the amount of $497,905 for the Lyndale Ave N Street Resurfacing Project.

  20. 21 Affordable Housing Trust Fund (AHTF) Award for the Dundry-Hope Block Stabilization Phase II project This link open a new window(2018-00355)
    1. Approving an award of Affordable Housing Trust Funds for the Dundry-Hope Block Stabilization Phase II project in the amount of $199,000.

    2. Approving an extension of the terms of the AHTF loan of $332,000 to run simultaneously with the new debt.

    3. Approving the release of two properties from the 1994 Minneapolis Community Development Agency (MCDA) loan.

  21. 22 Grant from Mississippi Watershed Management Organization for summer interns This link open a new window(2018-00359)
    1. Accepting a grant from the Mississippi Watershed Management Organization, in the amount of $19,200, to hire interns to assist in erosion control enforcement for the year 2018.

    2. Authorizing an agreement with the Mississippi Watershed Management Organization for the grant.

    3. Passage of Resolution approving the appropriation of funds to the Health Department.

  22. 23 Contract amendment with CH2M Hill Engineers, Inc. for Fridley Softening Plant recarbonation improvements This link open a new window(2018-00361)
    1. Authorizing an amendment to Contract No. C-40425 with CH2M Hill Engineers, Inc., increasing the contract by $49,300 for a total contract amount of $689,300, for scope amendments for the Fridley Softening Plant Recarbonation Improvements.

  23. 24 Contract with Short Elliott Hendrickson Inc. for Hennepin Ave (from 12th St S to Washington Ave) Reconstruction Project preconstruction and construction management services This link open a new window(2018-00362)
    1. Authorizing a contract with Short Elliott Hendrickson Inc,. in an amount not to exceed $2,600,000, for preconstruction and construction management services for the Hennepin Ave (12th St S to Washington Ave) Street Reconstruction Project (PV118).

  24. 25 Waite Park 2017 Concrete Streets Rehabilitation Program: Postpone levy of assessments This link open a new window(2018-00365)
    1. Amending Resolution 2017R-116 entitled "Ordering the work to proceed and adopting the special assessments for the 2017 Concrete Streets Rhabilitation Program, Waite Park Residential Area Street Rehabilitation Project No. 9970 (CPV17108)," passed March 10, 2017, to postpone the levy of special assessments until 2018 to begin collection on 2019 real estate tax statements.

  25. 26 Gift acceptance from Green Minneapolis for revitalization of Peavey Plaza This link open a new window(2018-00371)
    1. Passage of Resolution accepting gifts from Green Minneapolis for revitalization of Peavey Plaza.

    2. Passage of Resolution increasing the appropriation for the Public Works Department by $851,000.

  26. 27 Bid for Peavey Plaza Rehabilitation Project This link open a new window(2018-00370)
    1. Accepting the low bid of Global Specialty Contractors, Inc., submitted on Official Publication No. 8524, in the amount of $7,210,577, to provide all materials, labor equipment and incidentals for the construction of the Peavey Plaza Rehabilitation Project for the City of Minneapolis Public Works Department, and authorizing a contract for the project, all in accordance with City specifications.

  27. 28 Bid for cleaning of the large diameter sanitary sewer system This link open a new window(2018-00368)
    1. Accepting the low bid of Diversified Infrastructure Services, Inc., submitted on Official Publication No. 8514, in the amount of $303,990.05, to provide all materials, labor, equipment and incidentals for the cleaning of the large diameter sanitary sewer system for the City of Minneapolis Public Works Department, and authorizing a contract for the project, all in accordance with City specifications.

  28. 29 Bid for hauling and disposal of agricultural liming material This link open a new window(2018-00369)
    1. Accepting the low bid of Huls Bros. Trucking, submitted on Official Publication No. 8506, for an estimated annual expenditure of $2,000,000, to provide all materials, labor, equipment and incidentals necessary for the hauling and disposal of agricultural liming material for the City of Minneapolis Public Works Department Water Treatment and Distribution Division, and authorizing a contract from April 1, 2018, through March 31, 2019, with an option to extend for two additional calendar years through March 31, 2021, at the sole discretion  of the City, all in accordance with City specifications.

  29. 30 Bid for Ready Mix Concrete This link open a new window(2018-00385)
    1. Accepting the low bid of AVR, Inc., submitted on Official Publication No. 8533, in the amount of $1,361,137.50, to produce and deliver Ready Mix Concrete as needed for various locations in the City of Minneapolis from April 1, 2018, to March 31, 2019, all in accordance with City specifications. Contract value will be established at $1,514,787.50 to include additional items from the low bidder as specified in their bid response and as required by the City. Bidder offers to increase quantities by up to 100% during the contract term.

  30. 31 Bid for Bituminous Mixtures This link open a new window(2018-00387)
    1. Accepting the low bid of Tiller Corporation doing business as Commercial Asphalt Company, submitted on Official Publication No. 8530, in the amount of $4,665,700, to produce and deliver Bituminous Mixtures as needed to various locations in the City of Minneapolis from April 1, 2018, through March 31, 2019, all in accordance with City specifications. Bidder offers to increase quantities by up to100% during the contract term.

Discussion

  1. 32 City Procurement processes overview This link open a new window(2018-00395)
    1. Receiving and filing an overview by the Finance and Property Services Department regarding the City's procurement processes and programs. 

Addendum

  1. 33 Target Market Program Staff Direction This link open a new window(2018-00433)
    1. Directing the City Coordinator's office through the Supplier Diversity Workgroup to present to the Enterprise Committee of Sept. 13, 2018, options that adapt the Target Market Program to align with the City goal of equity by incorporating racial, gender, and geographic equity into the program within state statutes and federal laws.  


Notice:
A portion of this meeting may be closed to the public pursuant to MN Statutes Section 13D.03 or 13D.05.
Actions referred to Council: Apr 13, 2018
Next Committee meeting: Apr 24, 2018
Submit written comments to: [email protected]

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